Step-by-Step Guide to Copier Lease Return Shipping
How to Ship a Copier
Shipping a leased copier back to the leasing company, or relocating a device between sites requires careful preparation, documentation, and logistics. Follow this detailed, step-by-step guide to ensure your copier return or move is handled properly, protecting you from billing disputes and lease violations.
Step 1: Visually Inspect Copier or Printer
Before the copier is moved, visually inspect the exterior for any damage, scratches, or blemishes. Take clear photos from multiple angles. These images serve as condition documentation and help avoid disputes during lease return inspections or resale.
Step 2: Verify Serial Number and Lease Information
Locate the copier’s serial number and confirm it matches the return authorization paperwork, especially if the copier is a lease return. Even for non-leased devices, always record the serial number, make, and model. Need help locating the serial number? Visit this helpful YouTube resource.
Step 3: Print Test Page and Record Meter Reads
Run a test print and open the copier’s counter menu to print the meter reads. These totals may be required for your final service invoice if you’re under a maintenance or cost-per-copy (CPC) agreement. Keep the meter report as proof of device function and paper path on the pickup day.
Step 4: Request a Copier Shipping Quote
Submit a Quote Request here for a copier move or lease return shipment. We recommend Offsite Logistics as a best-in-class copier shipping company offering nationwide copier relocation, end-of-lease shipping, and copier storage. Offsite is experienced in securely transporting all major copier brands and models.
Step 5: Prepare for Pickup Day
On pickup day, remove all paper from the copier drawers and trays. Ensure there is a clear, accessible path from the machine to the exit. Notify Offsite of any special site requirements such as stairs, narrow doorways, freight elevator access, Certificate of Insurance (COI) needs, requested pickup or delivery dates, and declared value for shipping insurance. These may impact your quote and scheduling.
Step 6: Review and Sign the Bill of Lading (BOL)
When the Offsite driver arrives, they will inspect the copier and note its condition on a Bill of Lading (BOL), a legally binding shipping document. Review the BOL carefully and sign to confirm accuracy. You will receive a copy for your records.
Step 7: Copier is Professionally Wrapped and Loaded
The Offsite crew will professionally wrap the copier in stretch wrap, add corner boards, and load the machine using a liftgate-equipped truck. The copier will be securely strapped, padded with foam, and assigned a shipping label. The signed BOL travels with the equipment throughout its journey.
Step 8: Delivery Confirmation and Lease Closure
Once delivered, a signed copy of the BOL from the destination will be emailed to you. If the delivery is to a lease return depot, they will notify your leasing company with the delivery details. This step is critical, once received and verified, the leasing company will initiate the lease closeout process. Retain all shipping documents for at least six months to protect yourself in case of delays or disputes.
Step 9: Save Offsite for Future IT and Copier Moves
Offsite Logistics is more than a copier shipper, they offer nationwide copier storage, hard drive destruction and certification, IT asset relocation, and white glove equipment logistics. Save this Link for future needs involving leased office devices, multi-site relocations, or secure IT equipment moves.
Copier Lease Return Depots We Deliver To Nationwide
RCI Wholesale – Oceanside, CA
Address:
2654 Vista Pacific Drive, Oceanside, CA 92056
Offsite provides copier lease return shipping to RCI Wholesale in Oceanside, California, a major lease return depot in Southern California. If your lease return paperwork lists RCI as the destination, we handle everything:
- Pickup from your office, retail location, or warehouse
- Liftgate delivery, equipment wrapping, and asset protection
- Full tracking and proof of delivery (POD) at depot
We regularly ship copier lease returns to RCI from businesses and dealers in Los Angeles, San Diego, Phoenix, Las Vegas, Tucson, and Fresno. Whether it's one unit or a full truckload, Offsite makes sure your copier reaches RCI safely and on time.
All Leasing Services (ALS) – Foothill Ranch / Lake Forest, CA
Address:
19571 Pauling Drive, Foothill Ranch (Lake Forest), CA 92610
Offsite provides copier lease return shipping to All Leasing Services (ALS), located in Foothill Ranch (Lake Forest), California, in the heart of Orange County. If your lease paperwork lists ALS as the designated return depot, we’ll manage the full logistics process:
- Pickup from your office, franchise, or warehouse
- OEM-compliant packaging and secure transport
- Liftgate delivery, tracking, and proof of return
We frequently deliver to ALS from businesses in Los Angeles, Irvine, Anaheim, San Diego, Phoenix, and Las Vegas. Whether you're returning one copier or a fleet, Offsite ensures every lease return is handled with precision and care.
CopEx – Providence, RI (Headquarters & Lease Return Depot)
Address:
491 Silver Spring Street, Providence, RI 02904
Offsite provides copier lease return shipping for our customers nationwide to CopEx in Providence, Rhode Island, a key return depot for East Coast businesses and dealers. If your lease return instructions list CopEx Providence, we manage the entire process:
- Pickup from your office, campus, or retail space
- Asset protection and OEM-ready packaging
- Certified delivery to CopEx’s warehouse with tracking and POD
We ship lease return copiers to CopEx from cities including Boston, New York City, Philadelphia, Cleveland, Charlotte, and Washington, D.C. Offsite is your trusted copier shipper for returns to Rhode Island and beyond.
MARS – Torrance, CA (Southern California Lease Return Depot)
Address: 19808 Normandie Avenue, Torrance, CA 90502
Offsite provides certified copier lease return shipping to MARS in Torrance, California, serving businesses across Southern California. If your lease paperwork lists MARS Torrance as the return location, Offsite handles the entire process:
- Pickup from your office, warehouse, or multi-unit site
- OEM-compliant packing and secured transport
- Final-mile liftgate delivery with proof of return
We regularly deliver to MARS Torrance from Los Angeles, Orange County, San Diego, Fresno, Las Vegas, and Phoenix.
MARS – Clifton, NJ (East Coast Lease Return Depot)
Address: 1 Lisbon Street, Clifton, NJ 07013
Offsite also provides copier lease return shipping to MARS in Clifton, New Jersey, a key depot for Northeast lease return logistics. If your lease return documentation references this depot, we’ll manage:
- Nationwide pickup from your business or client site
- Packaging assistance, transport, and certified delivery
- Direct shipment with full tracking and POD confirmation
We ship to MARS Clifton from businesses and dealers in New York City, Philadelphia, Boston, Baltimore, and Washington, D.C.
EBU – Chatsworth, CA (San Fernando Valley Lease Return Depot)
Address: 9043 Lurline Avenue, Chatsworth, CA 91311
Offsite handles copier lease return shipping to EBU’s Chatsworth depot in the San Fernando Valley, a key lease return site for businesses across Greater Los Angeles. If your lease return documentation includes this address, we manage:
- Secure pickup from your office or facility
- Compliant packaging, strapping, and asset protection
- Certified delivery with tracking and POD to EBU Chatsworth
We frequently ship lease returns to this location from Los Angeles, Burbank, Pasadena, Santa Clarita, and Ventura County.
EBU – Dallas, TX (Texas Lease Return Depot)
Address: 14335 Inwood Road, Suite 100, Dallas, TX 75244
Offsite provides nationwide copier lease return logistics to EBU’s Dallas, Texas depot. Whether you're returning a single copier or coordinating a bulk lease return, we manage:
- Pickup across Texas and surrounding states
- Palletization or shrink-wrapping as needed
- Final-mile delivery to EBU Dallas with proof of receipt
We serve lease return customers shipping to EBU Dallas from San Antonio, Austin, Oklahoma City, Houston, El Paso, and beyond.
ARS – San Diego, CA (Southern California Lease Return Depot)
Address: 9707 Aero Drive, Suite A, San Diego, CA 92123
Offsite provides certified copier lease return shipping to Asset Recovery Specialists (ARS) in San Diego, California. If your leasing provider lists this location in your return instructions, we manage:
- Secure copier pickup from your office, store, or facility
- OEM-compliant packaging and transport
- Final-mile delivery to ARS San Diego with full tracking and POD
We frequently ship lease returns to ARS San Diego from Los Angeles, Orange County, Las Vegas, Phoenix, and Tucson.
ARS – Pineville, NC (Southeast Lease Return Depot)
Address: 10605 Southern Loop Blvd, Pineville, NC 28134
Offsite provides copier lease return logistics to ARS in Pineville, North Carolina, serving the Charlotte metro area and Southeastern U.S. We manage:
- Pickup from businesses, franchises, or dealer locations
- Compliant packing, asset handling, and transport
- Final delivery to ARS Pineville with tracking and proof of delivery
We support lease return shipping to Pineville from cities like Charlotte, Atlanta, Raleigh, Nashville, and Jacksonville.
ARS – Swedesboro, NJ (Northeast Lease Return Depot)
Address: 3 Killdeer Court, Suite 303, Swedesboro, NJ 08085
Offsite provides copier lease return shipping to ARS in Swedesboro, New Jersey, a key depot for businesses across the Mid-Atlantic region. Our services include:
- Nationwide copier pickup with flexible scheduling
- Professional packing, documentation, and asset tracking
- Final-mile delivery to ARS Swedesboro with certified proof of return
Common origin cities include Philadelphia, New York, Baltimore, Washington D.C., and Cleveland.
More Copier Lease Return Depots We Deliver To Nationwide
Impact Technology – Garland, TX (Dallas Metro Lease Return Depot)
Address: 2745 Market Street, Suite 800, Garland, TX 75041
Offsite coordinates copier lease return shipping to Impact Technology’s depot in Garland, Texas, part of the Dallas–Fort Worth metro area. If your lease return paperwork lists this location, we provide:
- Secure pickup from businesses, schools, or dealer sites
- OEM-compliant packing and asset protection
- Certified delivery with full tracking to Impact Garland
We serve lease return customers shipping to Garland from Dallas, Fort Worth, Houston, Austin, San Antonio, and Oklahoma City.
Impact Technology – Long Prairie, MN (Midwest Lease Return Depot)
Address: 608 7th Street NE, Long Prairie, MN 56347
Offsite provides nationwide lease return shipping to Impact Technology’s Long Prairie, Minnesota facility, supporting copier returns across the Upper Midwest. If your leasing instructions reference this depot, we manage:
- Pickup across Minnesota, Iowa, and the Dakotas
- Professional equipment prep and secure transport
- Final-mile delivery to Impact Long Prairie with POD
We frequently ship to this location from Minneapolis, St. Paul, Des Moines, Fargo, Sioux Falls, and Chicago.
RSI – San Antonio, TX (Texas Lease Return Depot)
Address: 3200 E Houston Street, San Antonio, TX 78219
Offsite provides copier lease return shipping to RSI in San Antonio, Texas, a major return hub for the South-Central region. If your leasing paperwork lists this depot, we manage:
- Secure office or warehouse pickup
- OEM-compliant packing and protection
- White glove delivery to RSI with full tracking and POD
We ship to RSI San Antonio from Dallas, Austin, Houston, El Paso, and Albuquerque.
RSI – Hialeah, FL (South Florida Lease Return Depot)
Address: 2275 E 11th Avenue, Hialeah, FL 33013
Offsite offers copier lease return logistics to RSI in Hialeah, Florida, serving the Miami metro and Southeast U.S.. If your lease instructions reference this depot, Offsite handles:
- Pickup from offices, retailers, or dealer facilities
- Professional packaging and asset protection
- Certified delivery to RSI Hialeah with tracking
We regularly ship lease returns to Hialeah from Miami, Tampa, Orlando, Atlanta, and Charlotte.
RSI – Lyman, SC (Upstate South Carolina Depot)
Address: 101‑A Groce Road, Lyman, SC 29365
Offsite ships end-of-lease copiers to RSI’s Lyman, South Carolina depot, serving the Carolinas and Southeast corridor. If your lease paperwork calls for this location, we manage:
- Nationwide pickup and route planning
- Compliant packing for transport
- Final delivery with full proof of return
Common origin cities include Charlotte, Raleigh, Greenville, Nashville, and Atlanta.
RSI – New Haven, CT (Northeast Lease Return Depot)
Address: 206 Wallace Street, New Haven, CT 06511
Offsite provides copier lease return shipping to RSI in New Haven, Connecticut, covering lease returns for businesses in the Northeast. If your return documents list this depot, we manage:
- Pickup in the Tri-State area and beyond
- Asset-secure packaging and logistics coordination
- Certified delivery with POD and lease compliance
We serve customers returning copiers to New Haven from Boston, NYC, Philadelphia, and Hartford.
Copier Lease Return Shipping – Nationwide Pickup & Delivery
The Trusted Copier Shipper for End-of-Lease Returns, Dealer Transfers & Office Pickups
Offsite provides end-to-end copier lease return logistics, from office pickup to depot delivery, for businesses of all sizes. Whether you're returning a single copier or managing a multi-location fleet, we offer:
- Fast scheduling and real-time shipment tracking
- Secure handling, OEM-compliant packaging, and white-glove delivery
- Service to every major lease return depot in the continental U.S.
We regularly pick up from cities like Los Angeles, Dallas, Phoenix, Chicago, Miami, Atlanta, and New York, and deliver to return facilities across California, Texas, Florida, the Northeast, and beyond.
With Offsite, your copier lease return is handled with precision, professionalism, and speed, from dock to depot.
Offsite's nationwide fleet is ready to handle your copier lease return, from pick up to delivery.
Nationwide Copier Shipping Company - Offsite Coverage Area
Copier Movers, Storage & Lease Returns – Northeast U.S.
Offsite is the trusted partner for professional copier movers, copier storage, and certified end-of-lease copier shipping companies across the Northeast. As a leading copier shipping company serving Boston, Philadelphia, New York, and surrounding metro areas, we specialize in secure, damage-free transportation and white glove final mile delivery for office copiers, MFPs, and production print equipment.
As a preferred copier shipper and copier storage company for office equipment dealers, enterprise IT teams, and leasing companies, Offsite ensures every asset is handled in accordance with OEM standards — from pickup through delivery or lease return.
Our copier logistics services include:
- White glove copier pickup, delivery, installation, and removal
- Short- and long-term copier storage with secure staging and access
- Certified copier lease return shipping with documentation and asset tracking
- Hard drive removal, equipment recycling, and data security compliance
- Full OEM-compliant handling and end-of-life logistics
- Delivery, installation, and copier networking support
- Certified copier repair coordination for all major brands
As one of only a few nationwide copier shipping companies, we support major cities and surrounding areas throughout the Northeast, including:
Boston, MA, Cambridge, Quincy, Somerville, Lowell, Newton
Philadelphia, PA – King of Prussia, Cherry Hill, Camden, Wilmington
New York Metro – Newark, Jersey City, Yonkers, White Plains
Connecticut – Hartford, Stamford, Bridgeport, New Haven
Rhode Island – Providence, Warwick, Pawtucket
New Jersey – Edison, Woodbridge, Elizabeth
Whether you're managing a single device move, coordinating copier lease returns, or deploying full copier fleets across offices, Offsite is the copier shipping company, copier mover, and copier storage company Northeast businesses trust for expert logistics, secure warehousing, and reliable performance.
Copier Shipper, Storage & End-of-Lease Services – Mid-Atlantic Region
Offsite is the trusted copier shipping company for businesses, government agencies, and office equipment dealers across the Mid-Atlantic region. From Washington D.C. to Northern Virginia and Maryland, we provide professional copier movers, secure copier storage, and certified end-of-lease shipping services for all makes and models of office copiers and printers.
As a leading copier shipper and copier storage company, Offsite supports both regional deployments and national fleet logistics with precision handling, real-time tracking, and white glove final mile delivery.
Our copier logistics services include:
- White glove copier pickup, delivery, and on-site installation
- Short- and long-term copier storage with secure staging and warehouse access
- Certified end-of-lease copier shipping and full documentation
- Hard drive removal, asset tracking, and eco-compliant recycling
- OEM-compliant handling, secure equipment removal, and packing
- Equipment repair coordination and technician scheduling
- Copier fleet redeployment and centralized inventory tracking
If you are looking for copier shipping companies, Offsite proudly serves commercial and government clients across:
Washington D.C. – Capitol Hill, Navy Yard, Georgetown, Dupont Circle
Northern Virginia – Arlington, Alexandria, Fairfax, Tysons, Reston
Maryland – Bethesda, Rockville, Silver Spring, Baltimore, Columbia
Delaware – Wilmington, Dover, Newark
Whether you’re managing copier lease returns, relocating devices between facilities, or storing excess equipment, Offsite is the copier storage company, copier mover, and copier shipping company Mid-Atlantic organizations rely on for secure, responsive, and professional logistics solutions.
Copier Movers, Storage & Lease Return Services – Southeast Region
Offsite is the trusted copier shipping company serving the Southeast United States, providing secure copier transportation, short- and long-term copier storage, and certified end-of-lease shipping. We support copier dealers, enterprise clients, leasing companies, and IT service providers across Georgia, Florida, North Carolina, South Carolina, Tennessee, and surrounding states.
As a national copier storage company and experienced copier shipper, Offsite delivers white glove service, full compliance, and damage-free handling for every move whether you're relocating assets or coordinating lease returns.
Our copier logistics services include:
- White glove pickup, delivery, removal, and on-site installation
- Regional copier storage in secure, climate-controlled warehouses
- End-of-lease copier shipping with inspection, documentation, and proper packing
- Hard drive removal, data wipe, and OEM-compliant equipment recycling
- Copier fleet management, staging, and asset redeployment logistics
For businesses looking for copier shipping companies, Offsite serves all major metro areas across the Southeast, including:
Georgia: Atlanta, Augusta, Savannah, Macon, Alpharetta
Florida: Miami, Orlando, Tampa, Jacksonville, Fort Lauderdale, West Palm Beach
North Carolina: Charlotte, Raleigh, Greensboro, Durham, Winston-Salem
South Carolina: Columbia, Charleston, Greenville, Myrtle Beach
Tennessee: Nashville, Memphis, Knoxville, Chattanooga
Whether you're returning copiers to a lease depot, opening new offices, or storing excess print equipment, Offsite is the copier mover, copier shipper, and copier storage company businesses across the Southeast rely on for responsive, professional service.
Copier Movers, Storage & Lease Return Logistics – Midwest Region
Offsite delivers trusted copier shipping, copier storage, and fleet management solutions across the Midwest, supporting enterprise clients, leasing companies, and copier dealers with white glove precision. As a leading national copier shipping company and copier storage company, we specialize in secure transport, certified end-of-lease returns, and flexible storage of commercial MFPs and printers throughout Illinois, Ohio, Michigan, Indiana, Wisconsin, and Minnesota.
With a network of secure warehouses and trained logistics crews, Offsite is the copier shipper and copier mover the Midwest counts on for full compliance, timely pickups, and no-damage delivery.
Our copier logistics services include:
- White glove pickup, installation, removal, and final mile delivery
- Short-term and long-term copier storage with full inventory tracking
- End-of-lease copier return coordination and shipping with complete documentation
- Asset management, fleet redeployment, and copier fleet logistics
- Certified recycling, hard drive removal, and data security solutions
If you are looking for copier shipping companies who are experts at handling sensitive electronics, Offsite support major metro areas across the Midwest, including:
Chicago, IL – Naperville, Schaumburg, Oak Brook, Aurora
Detroit, MI – Dearborn, Troy, Southfield, Ann Arbor
Columbus, OH – Dublin, Westerville, Grove City
Cleveland, OH – Akron, Parma, Elyria
Indianapolis, IN – Carmel, Fishers, Greenwood
Milwaukee, WI – Waukesha, Racine, Kenosha
Minneapolis–St. Paul, MN – Bloomington, Eden Prairie, Maple Grove
Whether you're returning leased copiers, relocating enterprise equipment, or managing a multi-office deployment, Offsite is the copier storage company, copier mover, and copier shipping company trusted across the Midwest for reliable, secure, and responsive service.
Copier Movers, Storage & Lease Return Services – Southern U.S.
Whether you're seeking copier shipping or storing excess fleet equipment, or moving devices between locations, Offsite is the copier mover, copier storage company, and copier shipping company trusted by Southern businesses for fast, reliable results. As a nationwide copier shipper, we serve commercial clients, copier dealers, leasing companies, and IT teams across Texas, Louisiana, Mississippi, Alabama, Arkansas, and surrounding states.
Whether relocating copiers between offices or coordinating certified end-of-lease shipping, Offsite delivers white glove service with no-damage results and full regional coverage.
Our copier logistics solutions include:
- White glove pickup, final mile delivery, and secure on-site installation
- Regional copier storage in secure, climate-monitored warehouses with full inventory visibility
- Certified copier lease return shipping with inspection, documentation, and packing
- Hard drive removal, data sanitation, and OEM-compliant equipment recycling
- Copier fleet management, warehouse receiving, and multi-unit logistics
We serve major metro areas throughout the Southern U.S., including:
Texas: Dallas–Fort Worth, Houston, Austin, San Antonio, El Paso
Louisiana: New Orleans, Baton Rouge, Lafayette, Lake Charles
Mississippi: Jackson, Hattiesburg, Gulfport, Tupelo
Alabama: Birmingham, Montgomery, Huntsville, Mobile, Tuscaloosa
Arkansas: Little Rock, Fayetteville, Fort Smith
Whether you're seeking copier shipping companies , storing excess fleet equipment, or moving devices between locations, Offsite is the copier mover, copier storage company, and copier shipping company trusted by Southern businesses for fast, reliable results.
Copier Movers, Storage & Lease Return Services – Western U.S.
Offsite is the trusted copier shipping company for businesses across the Western United States, offering professional copier transportation, secure copier storage, and certified end-of-lease shipping. With full-service logistics operations in California, Arizona, New Mexico, Nevada, Colorado, and Western Texas, we support enterprise clients, copier dealers, leasing companies, and IT professionals with dependable, nationwide reach and local expertise.
As a preferred copier shipper and copier storage company for major OEMs and commercial clients, Offsite specializes in white glove handling, asset tracking, and OEM-compliant logistics tailored for high-volume copier fleets.
Our services include:
- Final mile delivery, white glove service, and site-level installations
- Short- and long-term copier storage in secure, climate-monitored facilities
- Certified copier lease return pickup, packing, documentation, and shipping
- Hard drive removal, data sanitation, and end-of-life equipment recycling
- Copier fleet management, warehouse receiving, and technician coordination
We serve major metro areas across the Western U.S., including:
California: Los Angeles, San Diego, San Francisco Bay Area, Sacramento, Fresno, Bakersfield, Riverside, San Bernardino, Palm Springs, Orange County
Arizona: Phoenix, Tucson, Prescott, Flagstaff, Yuma, Kingman, Show Low, Sedona
New Mexico: Albuquerque, Santa Fe, Las Cruces, Roswell, Farmington, Clovis
Colorado: Denver, Colorado Springs, Fort Collins, Pueblo, Grand Junction
Nevada: Las Vegas, Reno, Henderson, Sparks, Carson City
Western Texas: El Paso, Midland, Odessa
If you are looking for dealer approved copier shipping companies, Offsite is the best choice. Whether you're managing copier lease returns, storing excess fleet equipment, or relocating multi-unit systems across branches, Offsite is the copier mover, copier storage company, and copier shipping company trusted for consistent, damage-free service throughout the Western region.
Copier Shipping, Storage & Lease Return Services – Oregon & Washington
Offsite is the leading copier shipping company serving Oregon and Washington, specializing in professional copier transportation, secure copier storage, and certified end-of-lease shipping. As a trusted copier storage company and logistics provider, we support copier dealers, leasing companies, enterprise clients, and IT teams throughout the Pacific Northwest.
Whether you're coordinating copier lease returns, relocating assets between locations, or staging multi-unit fleet redeployments, Offsite delivers white glove handling and coast-to-coast logistics precision.
Our core copier services include:
- White glove pickup, delivery, and on-site installation by trained copier movers
- Secure, climate-controlled copier storage with real-time inventory access
- Certified copier lease return shipping with inspection, packing, and full documentation
- Hard drive removal, data wipe, and OEM-compliant recycling
- Asset redeployment and final mile delivery coordination
- Warehouse receiving, staging, and copier fleet management for enterprise clients
Areas we serve in Oregon and Washington:
Oregon: Portland, Salem, Eugene, Beaverton, Hillsboro, Bend, Medford
Washington: Seattle, Tacoma, Bellevue, Spokane, Vancouver, Everett, Olympia, Bellingham
Offsite is the copier shipper and office equipment mover that Oregon and Washington businesses rely on for damage-free handling, responsive logistics, and consistent national reach. Whether it’s a copier lease return or a full office transition, we deliver scalable storage and shipping you can count on.